The Price is Right; Variety is the Key

Whether a live or silent auction, variety is the key. You'll find profits will increase and attendees will have more fun if you offer a variety of values throughout the event so that everyone gets a chance to participate, make a donation, and contribute to your cause and the event's success.

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The Three Ps to Fundraising Requests

Whether asking for a sponsor, a silent auction donation, or recruiting volunteers, there are three "P"s to keep in mind when writing your requests.

1. Be Positive - In today's world it is easy to get caught up in difficulties or problems, whether it be in why you need to hold a fundraiser or in the difficulties in procuring the volunteers and donations that you need. Re-read your piece and confirm that every request and fact is viewed from a positive angle. Be the "glass half-full person." Enthusiasm and optimism are catching and a positive attitude will lead to better results than a guilt-ridden or depressing request.

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A Trial Run Helps Avoid Stress

We've recently been working with a customer who has a great game plan. They had a trial auction last night, a week before the actual event.

By holding a fake "preview" with people bidding on an item and then trying out their closing system, she was able to determine just where any bottlenecks might occur and where any confusion might lie.

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Silent Auction Donation Request Letter

Asking for donations is not hard. Personalize the donation request letter below and send it to local businesses. 7-10 days later, follow up with an email or phone call. Your follow-up will keep the request active in their minds, and a quick, personal contact, often closes the deal. 

But don't stop there. Distribute the letter to your volunteers or supporters and ask them to send it out to businesses as well. By keeping a list of everyone who receives the letter, you can make sure that duplicates are not sent out. Don't forget to ask these letter senders if they'd be interested in following up for you; if not, offer to have someone else take this on.

Pearl Bids simplifies this process by easily using your donator data to generate letters.

Read more: Silent Auction Donation Request Letter

Open Ears Can Increase Volunteer Productivity and Happiness


Anyone who is volunteering to help with your event supports your mission. And while some are there simply to support, most may have an additional incentive as well. Even though they have willingly given you their time, if you put in the extra effort to help with their other motives for volunteering, you will have happier, more productive, and longer term help.

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