So often silent auctions are only included as part of a large event. But any opportunity where your community gathers creates a ripe environment for a silent auction. Whether your event is large or small, Pearl Bids can help make these additional “sub-auctions” a no-brainer to put together and run.

Many schools have found that monthly “get-togethers” help pull their community together. A Family Game Night, Read-It Night, or Movie Night, all bring people together who are excited to support your cause. Why not pull out an extra table or two for a few silent auction items? Ten $30-$100 items can bring in anywhere from $300-$1000; not bad for a monthly “extra.” Have one volunteer responsible for gathering donations each month, or provide a free pass to movie night for whoever secures a donation. Whether it is a plate of home-baked goodies or a gift certificate to favorite restaurant or hardware store, each item will be viewed and bid upon.

Familiarity always makes a task easier. These evenings can even be thought of as a trial run for your big event; the more times your volunteers handle a silent auction, the simpler it will be to bring it to the next level for your large annual fundraiser.

These are a few of our favorite community get-togethers:

* Family Game Night - Pull those board games out from the closet and set them up around the room. You’ll discover some old forgotten favorites as well as newly released games.

* Read-it Night - Have teachers and/or your librarian gather some recommended books. With comfortable “reading areas,” families or groups of 1-3 kids can gather to read books to one another. Add to the night by having a great theatrical reader read aloud to your crowd.

* Movie Night - Invite the kids to bring their sleeping bags and pillows. Pop up a load of popcorn and you are set. When the whether is nice, having the event outside on a grass field or play area can be a special treat.

* Family Science Night - Spark an interest in science with hands-on, kid friendly experiments. PTO today has a free kit with some great suggestions at (

* Bar-B-Que Night - Gather for an evening bar-b-que. Have it catered by your school cafeteria or a local favorite or see if a few parents want to volunteer for a fun to Costco for hamburgers and hot dogs. Whether this is a money maker or just an excuse to get together and have fun, a bar-b-que night is a super way to welcome the new school year or enjoy the arrival of spring.

* Family Tech Talk - Create a safe environment for families to talk and learn about dealing with tech issues from cyber-bullying to safe surfing.

* Create-It Night - Pull out those craft supplies, set up a few stations, and grab a few artistic volunteers. Families will love the opportunity to create projects in a fun environment.




Pearl Bids silent auction manager  is the perfect tool to easily set up, keep track, and run your silent auction.


Scroll through the feature slides or watch some of the how-to videos to see for yourself why our customers continue to use Pearl Bids year after year for all of their silent auction events. 


*The original downloadable Pearl Bids is available as an alternative for those who do not have wifi access at their event.