Asking for donations is not hard. Personalize the donation request letter below and send it to local businesses. Pearl Bids simplifies this process by easily using your donator data to generate letters. 

See the Pearl Bids Blog: Silent Auction Donation Request Letter for tips on how to use this letter.


Your Name
ABC School
123 Main Street
Any Town, State, Zip


Dear Mr./Mrs. [lastname] (Personalize by using the business owner’s real name, not “To whom it may concern”),

Event Name, ABC School's annual fundraising event, is coming up and we are looking for donations for the silent auction. (INSERT ONE SENTENCE ABOUT THE ORGANIZATION AND WHY THEY SHOULD SUPPORT IT for example - I have been a St. Patrick’s School parent for over five years and am continually amazed and excited by the high quality teaching and enthusiasm of the staff.)

Our upcoming event will help to finance ABC (DETAIL WHY YOU ARE HOLDING YOUR EVENT - for needed classroom supplies, to help our children...). With an expected attendance of over XXX supporters, all of our sponsors and donors will receive great publicity by being recognized for their generous donations.

Can you help us out with a donation of a product or service from your business? Whether a gift certificate or item, all donations are great appreciated and tax deductible. Simply fill out the attached donation form, return it to me, and we’ll handle everything from there.

If you have any questions or need further information, please contact me at (555) 555-5555 or On behalf of the students, parents, and faculty of ABC School, thank you in advance for your help.

I look forward to hearing from you,



Silent Auction Donation Form

Donor Representative Name:    ______________________
Donor Company Name:____________________________
Mailing Address:__________________________________
Physical Address:_________________________________
Phone Number:__________________________
Description of item or service being donated
Approximate Retail Value: _________________
Thank you for your support!

ABC School, ABC School's  tax ID number, Contact name, Contact phone, Contact email