WHY PEARL BIDS?

Personalized attendee registration
Personalized attendee registration

Personalize your attendee sign-in & collect payment information.

Display donations by table names
Personalized attendee registration

Organize donations by tables (Spa-table, Travel-table, etc.)

Be Organized
Personalized attendee registration

Built for people who value their time.

Accountant donation report
Personalized attendee registration

Display all donations on one report for your accountant.

Breathe Easily
Personalized attendee registration

Silent Auctions are a breeze with Pearl Bids. Now you can breathe easily...

Register bids by attendee
Personalized attendee registration

You only need to register your attendee once - to assign them a bid number and to contact them for your next auction.

Attendees can preview auction on their phones
Personalized attendee registration

Stir up excitement by giving attendees mobile access to donations in advance!

Thank You's Are a Snap
Personalized attendee registration

Use the preset template to easily compose Thank You letters. You can one, multiple, or to all your donors at once!

Record Ticket & Non-Auction Sales
Personalized attendee registration

Keep track of non-auction purchases as well!
Pearl Bids allows you to record the method of payment, amount, add details. All is added to the attendee's account.

Pre-filled or Blank Bid Sheets - Your Choice
Personalized attendee registration

You choose whether your bids sheets will have the dollar values pre-filled or not.

Creating Certificates is Easy
Personalized attendee registration

It's easy to create a certificate which provides all the info the winner will need redeem their win.

Hold up your bidding number now!
Personalized attendee registration

Print large bidding numbers on the personalized attendee auction sheets.

Pearl Bids works for you...
Personalized attendee registration

We keep you organized, so you can relax ...

Preview Receipts
Personalized attendee registration

Who are your auction's highest bidders?

Beautiful Bid Sheets
Personalized attendee registration

Automatically generate branded bid sheets.

Full Auction Interface
Personalized attendee registration

View how your auction is doing, all in one blink.

Include Non-Auction Items
Personalized attendee registration

Add pre-event or non-auction items into the attendee's account. These items will be reflected on their final invoice, reflecting payments made.

A Mobile Link Allows Attendees to Register & Review Auction in Advance
Personalized attendee registration

Send out an email and invite your supporters to register and/or preview your auction in advance!

Donations listed for each auction
Personalized attendee registration

View all donations in your auction in an iTubes-like interface.

Multiple Winners for One Item? No Problem!
Personalized attendee registration

Have items with multiple winners - such as a Mother's Day Out? No problem! Pearl Bids will keep track of the winners and alert you when you're sold out!

Love It!
Personalized attendee registration

You are going to love it! Silent auctions have never been easier.

Print Fliers
Personalized attendee registration

Pearl Bids generates your auction flier on the fly.

Preview Receipts
Personalized attendee registration

Who are your auction's highest bidders?

Email Receipts with PayPal Button
Personalized attendee registration

Easily email receipts that include a PayPal Buy-Now button.

Generate Display Sheets in a Snap
Personalized attendee registration

Add a few more details to your item description and - snap - you have a display sheet ready. Perfect for those live-bid items or any donation that requires a bit more detail then you'd like to include on thebid sheet.

View Past History of Donations and Attendees
Personalized attendee registration

Easily see what your attendees have donated in the past, and what items they have bid on at this auction.

Print Receipts
Personalized attendee registration

Make printing your winners' receipts a breeze.

Register Bids by Table
Personalized attendee registration

Enter your winning bids by the closed table.

Multiple Users Can Enter Bids Using Their Phones
Personalized attendee registration

ith Pearl Bids Rapid Bid Entry feature, the administrator can invite others to enter bids as well, allowing volunteers to enter bids into the system using their phone, making your auction closing fast and easy.

ith Pearl Bids Rapid Bid Entry feature, the administrator can invite others to enter bids as well, allowing volunteers to enter bids into the system using their phone, making your auction closing fast and easy.

Simple as 1 - 2 - and 3; the bids are recorded!

Bid Sheets with Multiple Winners
Personalized attendee registration

Pre-set bid sheets allow you to allow for multiple winners all at one price-

or if you have several of the same item donated, choose to have more than one top bidder walk away a winner.

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Small raffles have become a staple at many events, helping to bring in extra cash with a minimum of fuss. With 5-10 baskets out for perusal, an event can earn anywhere from a few hundred to a few thousand extra dollars. These baskets can be displayed the same whether for a raffle or a silent auction, but how do you decide which path is optimal for YOUR event? These tips can help you decide what will work best for you.

Value of items being raffled/auctioned
If the items are relatively low in value (under $50), then it is probable that you will profit more from a raffle than a silent auction. Remember that the maximum that a silent auction will bring in is close to the retail value of the items being offered. There are always occurrences of people bidding higher than the item’s value, just to support the cause, but these are not the norm. If the item at hand is particularly appealing, and raffle tickets are not over-priced, people will be excited to purchase several in the hopes of winning the prize. For example, if raffle tickets are $5 and the prize is two bottles of good wine, many people will be up for the chance to win, generating significantly more than the actual retail value of the item at hand.

Crowd Size Matters
Crowd size plays an important role in how much money a silent auction can generate. While a large crowd does not always translate into a lot of bids, it is likely that you will have more active participants with a larger crowd, and the more bids you receive, the better.

For a raffle, the number of attendees is not as powerful as is the enthusiasm. The more raffle tickets that are sold, the more you will make. If your audience is ingrained in supporting your cause or you have one of two highly desirable items, they will be more focussed on purchasing tickets, often with a maximum donation amount in mind, knowing that all the proceeds support the cause.

Bundle items? The Pros and Cons
For a silent auction, group smaller items into one desirable offering thereby increasing the retail value of the offering and attracting higher bids. For a raffle, it is more advantageous to present the items individually, giving the appearance that the chances of winning anything are higher than if only a handful of items are up for raffle.

Volunteer Power
One of strongest factors in determining whether you hold a silent auction or a raffle will be your volunteer force at the event. A silent auction requires more volunteers and they must be capable of handling more responsibility. Tabulators are needed as well as volunteers to distribute the items and collect the payments. 

A raffle will only require a ticket seller, a person to draw names, and perhaps an additional helper to help distribute the baskets/items to the winners. It is easy to pull off a successful raffle with only a few workers.

 

 

 

Pearl Bids silent auction manager  is the perfect tool to easily set up, keep track, and run your silent auction.

 

Scroll through the feature slides or watch some of the how-to videos to see for yourself why our customers continue to use Pearl Bids year after year for all of their silent auction events. 

 

*The original downloadable Pearl Bids is available as an alternative for those who do not have wifi access at their event.