It is handy to organize your auction according to table name (Spa Table, Travel Table, Dining Table, etc.). The Silent Auction app, Pearl Bids, lets you enter donations by table, move donations among tables, and enter bids by table. You can also close bidding for each table at different times. The table name is printed on the bid sheet to keep you organized.
Once you have finished entering the bids at your silent auction, you can see at a glance how you are doing for each auction - the potential amount to be raised and how much actually was raised.
Keeping a history of the silent auction: Because you can run many auctions over time, you can reuse your donor contacts and attendee contacts. You can easily duplicate a donation so it is not necessary to enter the description each year.
Both your donors and attendees are important. They can be the same person - someone who donates to your auction might also bid at your auction. Pearl Bids keeps track of these great supporters of your cause. No need to enter them twice. We track what they donated and on which items they bid, making it super easy to get started when you start preparing for your next auction.
If you raise funds for a non-profit or NGO, a silent auction app needs to report who donated and what they donated to your auction. To help, we’ve built the accounting donation report! The accouting donation report can be emailed as a pdf or as a CSV file, for easy import in Mac OSX Numbers, MS excel, Quickbooks, etc.
Get a yearly license to enter in unlimited bids. (Found in app-purchase.) By being able to enter bids you can:
Some people will organize the auction receipts and item distribution the week after the silent auction*. You can send send HTML receipts to your attendees; they even include a PayPal button for your PayPal account. Once you receive payment from PayPal, you can mail or deliver the donations won to the guest.
* a yearly Bidding-License is required to enter new bids.
Powerful print features. Print all invoices alphabetically by winner, biggest winner first, or by table name. Give instant recognition of the items invoiced. Notice the market value is given as well as the winning bid. The bottom text can be customized. The layout will support some window envelopes just in case...
* a yearly bidding-license required to enter new bids.
If you do a silent auction fundraiser for a non-profit or NGO you will need this report. It shows the winning bid organized per person, what the market value is, what they paid and if they paid more than the market value. The latter could be tax deductible. Accountants love this report. It can also be emailed in CSV format. This is why you use a silent auction app!
* a yearly bidding-license is required to enter new bids.