Silent Auction Donation Request Letter

Asking for donations is not hard. Personalize the donation request letter below and send it to local businesses. 7-10 days later, follow up with an email or phone call. Your follow-up will keep the request active in their minds, and a quick, personal contact, often closes the deal. 

But don't stop there. Distribute the letter to your volunteers or supporters and ask them to send it out to businesses as well. By keeping a list of everyone who receives the letter, you can make sure that duplicates are not sent out. Don't forget to ask these letter senders if they'd be interested in following up for you; if not, offer to have someone else take this on.

Pearl Bids simplifies this process by easily using your donator data to generate letters.

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SAMPLE SILENT AUCTION DONATION REQUEST LETTER


Your Name
ABC School
123 Main Street
Any Town, State, Zip

Date

Dear Mr./Mrs. [lastname] (Personalize by using the business owner’s real name, not “To whom it may concern”),

Event Name, ABC School's annual fundraising event, is coming up and we are looking for donations for the silent auction. (INSERT ONE SENTENCE ABOUT THE ORGANIZATION AND WHY THEY SHOULD SUPPORT IT for example - I have been a St. Patrick’s School parent for over five years and am continually amazed and excited by the high quality teaching and enthusiasm of the staff.)

Our upcoming event will help to finance ABC (DETAIL WHY YOU ARE HOLDING YOUR EVENT - for needed classroom supplies, to help our children...). With an expected attendance of over XXX supporters, all of our sponsors and donors will receive great publicity by being recognized for their generous donations.

Can you help us out with a donation of a product or service from your business? Whether a gift certificate or item, all donations are great appreciated and tax deductible. Simply fill out the attached donation form, return it to me, and we’ll handle everything from there.

If you have any questions or need further information, please contact me at (555) 555-5555 or Youremail.com. On behalf of the students, parents, and faculty of ABC School, thank you in advance for your help.

I look forward to hearing from you,
YOUR NAME

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SAMPLE SILENT AUCTION DONATION FORM


Silent Auction Donation Form


Donor Representative Name:    ______________________
Donor Company Name:____________________________
Mailing Address:__________________________________
Physical Address:_________________________________
EMAIL:_________________________________________
Phone Number:__________________________
Description of item or service being donated
______________________________________
______________________________________
______________________________________
______________________________________
______________________________________
Approximate Retail Value: _________________
Thank you for your support!

ABC School, ABC School's  tax ID number, Contact name, Contact phone, Contact email

 

 

Category: Silent Auction Blog